Tiny Township Invests in Digital Integration and Asset Management Improvements

The Township of Tiny is improving efficiencies by integrating its asset management plan, work orders and existing financial records to cloud-based software. 

Township staff are always looking for ways to create efficiencies and improve transparency for residents. Integrating their asset management plan and strategy into an online platform allows staff to more accurately look at long-term planning and spending by having all the Township’s assets in one place, with accurate and current data to draw from. 

Previous to implementing these changes, much of Tiny’s asset management data and municipal information was saved as Excel spreadsheets, consultant reports, and documents with information pulled from master plans and resident feedback. The new software platform captures all of the data and information from multiple sources and compiles it in one central location. Using cloud-based technology removes the ‘silo’ effect when looking at departmental budgets and planning, with more than 8,200 assets uploaded to the cloud.

With investments from the Canada Community-Building Fund, Tiny was able to invest in the software, along with training and coordination for staff. They also added a new asset management coordinator position, which allows full-time dedication to asset management and allows other department staff to focus on their respective tasks. 

As the project evolves, Township staff plan to implement an online reporting system for residents to submit service requests, and GIS mapping for residents to view where capital projects are taking place.